Administrative Coordinator, Part Time

Administrative Coordinator (PT)

THE CHUBBY'S PROJECT (TCP) is a 501 C 3 nonprofit organization located in Hopewell Borough, New Jersey. TCP began during the pandemic with a handful of volunteers delivering groceries and hot meals while supporting isolated, vulnerable neighbors with a knock and a smile. By 2022, TCP volunteers were delivering over 7200 meals annually. In addition to regular meal deliveries (every Thursday, Friday and Saturday), TCP manages a summer Sharing Garden on land donated by the D&R Greenway, two 24/7 access food pantries, and has partnerships with many local farmers, schools, and community organizations.

Though separate and distinct, Aunt Chubby’s Luncheonette provides resources and space for the preparation and packing of weekly meals along with storage space for pantry goods. It is a unique partnership with the opportunity to develop more fully. TCP has a budget of approximately $200,000 with funds raised through foundation grants, business donations, individual giving and a variety of community-inspired events.

DATABASE MANAGEMENT

Become the primary point of oversight for all information relating to in kind and financial donations, volunteers, and institutional grants.

Oversee all management of Bloomerang CRM with training and support provided

Manage the data input of all in kind and financial donations

Produce formal gift receipts acknowledging all in kind and financial donations

Produce timely reports (weekly and monthly) on donor, volunteer and grant activity

Develop written protocol for data management procedures

COMMUNICATIONS

Work as part of a team that is guided by the communications strategy to post updated information about The Chubby’s Project:

Post weekly updates on Instagram Share information with donors and volunteers

Maintain a press contact list and send press releases to designated outlets as directed Promote fundraising events with ticketing and promotion

VOLUNTEER MANAGEMENT

Be the primary contact for all volunteers supporting The Chubby’s Project: Develop written protocol for all volunteer opportunities

Organize open houses for volunteer recruitment and conduct training sessions for new volunteers

Fill volunteer needs as they arise, especially in close conjunction with the Lunch Boss

Develop a volunteer system for the intake of donated goods and the restocking of both food pantries

Provide volunteer support for the Sharing Garden and for community events

DESIRED ATTRIBUTES

Compassionate, with a heart for the mission Community-minded

Ability to juggle multiple projects - with humor Computer savvy and seasoned database manager

SEARCH PROCESS AND APPLICATION REQUIREMENTS Applicants can apply at search@thechubbbysproject.org and should include a brief cover letter and current resume.

Reports to Executive Director

20 hours per week @$20/hour (Up to $28,000 annually)

Estimated Start Date: September 15th, 2023